Bookkeeping outsourcing guide: monthly close checklist you can copy
A simple monthly close checklist and workflows to make outsourced bookkeeping reliable from day one.
Key takeaways
- Use a single checklist and owner for each step
- Reconcile cash first; then AR/AP; then accruals
- Document assumptions and carry‑forwards
Close timeline
Target a 5‑business‑day close for SMBs. Day 1: collect statements and exports; Day 2: cash and bank recs; Day 3: AR/AP; Day 4: accruals and reviews; Day 5: report pack.
Checklist
- Bank and cash reconciliation
- Revenue recognition review
- AP & AR aging review
- Accruals and prepaids
- Variance commentary
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Roles & access
Grant least‑privilege access to bank portals and accounting software. Use read‑only connections when possible and rotate credentials quarterly.
Handoffs & QA
Use a shared tracker with owner, due date, and status. Require reviewer sign‑off and archive artifacts in a consistent folder structure. A managed VA can own the cadence and surface exceptions in a weekly review. <a href="/pricing" class="text-blue-700 underline">See pricing</a>.
About the author
Team onvally
Finance Ops
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Take back control of your margins, customer data, and online reputation.
Discover how teams increase output with onvally. ~72‑hour matching, best practices, and a free replacement guarantee.